Notes for Submitters who have Received Provisional
Acceptance for Abstracts

1.                Presentation

1.1.           The submission of an abstract constitutes a commitment by the submitting author to present the abstract (if accepted) orally or as a poster, in the session and at the time assigned by the 10^th World Congress Scientific Committee.

            Note: The presenting author does not have to be the 1st author.

1.2.            The Scientific Committee may assign a different presentation mode from the one selected by the submitting author.

1.3.           If an abstract is selected for oral presentation, the submitting author will be requested to present it in the assigned concurrent session. If an abstract is accepted as a poster presentation, the submitting author will be requested to be available for discussion during the poster viewing sessions (lunchtime – days to be notified).

1.4.           Each congress participant will be limited to one oral presentation. This does not apply to participants who have been invited as presenters at special symposia, or who are co-authors on other presentations. Participants who have received provisional acceptance for more than one abstract will have to decide which abstract they wish to present, and notify the Congress Secretariat when confirming acceptance to present paper (see 2.2).

 1.5.           If the submitting author is unable to present the abstract, a co-author can take his/her place. The submitting author must inform the Congress Secretariat of the change in writing by 19 March 2010, Friday. 

2.                 Confirmation of Abstract and Accompanying Details

2.1.             Acceptance of abstracts is provisional; and inclusion in the final programme is subject to prior registration at the Congress.

2.2.            Congress participants have to confirm the contents and details of their abstracts by 19 March 2010, Friday. Please verify that author(s) details, content of abstract and formatting are correct. Confirmation should be sent in writing to the Congress Secretariat at abstracts@bioethics-singapore.org. Any changes must also be notified in writing to the Congress Secretariat. 

2.3.             The word limit for abstracts is 400 words, and the following details should be provided:

•   Title of paper
•     Name and academic degrees of author(s)
•     Institutional Affiliation(s) of Author(s)
•     Email address of presenting author
•    References used in the abstract (If any, maximum of 3)

3.                Abstract Withdrawal

3.1.             Congress participants who wish to withdraw their abstracts must contact the Congress Secretariat in writing at abstracts@bioethics-singapore.org.

3.2.              Only the submitting author may request the withdrawal of an abstract.

3.3.              Please notify the Congress Secretariat as early as possible if you wish to withdraw your abstract. Due to programme and publishing deadlines, withdrawal of abstract after 30 April 2010, Friday cannot be considered.

3.4.             Please include in your withdrawal notification:

•    contact details of the author(s);
•     title of the abstract and/or abstract reference number;
•        reason(s) for withdrawal; and
•        (for co-authored papers) a statement that all authors are in agreement         that the abstract will be withdrawn.

3.5.            Congress registration fee will be refunded according to the stated policy:

            Any cancellation and request for refunds must be submitted in writing to the Congress Secretariat by 1 June 2010, Tuesday. Refunds will be made within two months after the Congress. An administrative fee of SGD100.00 will be charged. No refund will be provided for any cancellation after 8 July 2010.

4.                Originality of Abstracts

4.1.           Abstracts submitted must present original work that has not been published or presented identically on a previous occasion prior to the 10th World Congress.

5.                 Publication

5.1.             Abstracts that are accepted will be published as submitted. In cases of abstracts with numerous typographical or grammatical errors, the Congress Secretariat reserves the right to edit the submitted text. The Congress Secretariat will make every effort in these instances not to alter the meaning of the text and will contact the submitting author(s) prior to publication.

5.2.              All abstracts accepted will be published only if registration has been confirmed and payment of registration fees has been received by 30 April 2010, Friday (Note that early registration closes on 1 May 2010).

last updated on 25 May 2010